Officer Resources

This section contains resources sorted by subject matter and officer title. Chapter President

WVU Engage Portal- Please update and maintain your chapter roster on WVU Engage
Greek Recognition- Please submit individual recognition submissions for student members of the WVU Fraternity & Sorority Life community
Mountaineer Fraternal Awards Program- Annual application for the WVU Mountaineer Fraternal Awards program, including individual and composite award nominations
Greek Alumni Hall of Fame Nomination Information
Annual Organization Re-Registration- From May to August, each recognized student organization must re-register with the Office of Student Engagement & Leadership on the WVU Engage platform. Use this link to begin the re-registration process

CFVL Policies & Procedures Manual - Operations manual covering recognition expectations and social event management policies
PNC Bank Change of Officer/Signer Process & Information
Student Organization Resource Center- The Office of Student Engagement & Leadership offers various resources for organizational management
Learning Action Plan- Use this document to aid in the strategic planning process for your chapter. This could be a great resource to use at an Executive Board or Chapter Retreat! This document was provided by WVU's Division of Talent & Culture.
Combating Racism Resources- This working document includes various resources which aid members and chapters in eliminating prejudice and combating racism.
Strategic Plan for Distinction
Goal Setting Worksheet
Robert's Rules of Order
Officer Transition Worksheet
WVU Zoom Service- A platform for virtual/distance meetings and collaboration

FERPA Release Form - Fill in the names and student ID numbers of all new members or members who have not signed the FERPA release form, print, have the members sign it, and return to the Center for Fraternal Values and Leadership
New Member Program- Please submit a new member education program for each incoming new member class during each semester
New Member Education Guidelines
PreventZone- Each member in the Fraternity & Sorority community must complete the Hazing 101 and Fraternity & Sorority Life modules through PreventZone. This is completed during their new member education period
100 Non-Hazing Activities
101 Team Building Activities- Provided by PreventZone and the Hazing Prevention Organization

Social Event Notification Form - Social Greek organizations must notify CFVL of any social functions though this form by the Tuesday prior to the event at 9:00 pm
Safety Website- WVU's safety, health and wellness website offering a comprehensive list of services and resources for students and community members
Would You? Campaign
Blood Alcohol Content- The Basics
Blood Alcohol Content- Men v. Women
Educational Resource on College-Aged Drinking
Building a Guest List
Guidance on Event Monitoring
Hazing vs. Bullying- An infographic provided by StopHazing.org

Student Conduct Code - regulations and standards by which all students at West Virginia University abide
Medical Amnesty Policy - This policy was implemented in Fall 2015, and states "Any student or student organization who, in good faith and in a timely manner, seeks emergency medical assistance for a person who reasonably appears to be experiencing an overdose from alcohol or drugs may not be held responsible for a violation of prohibited alcohol or drug related conduct." For the full policy, visit Section 16 of the Student Conduct Code

Greek Life Calendar Submission Information - The Greek Life calendar feeds to the main West Virginia University calendar, the greeklife.wvu.edu site, and is used to pull events for advertising on Greek Life social media and the Weekly Greek newsletter for chapter and council officers
WVU InfoStations Information - If your chapter has a philanthropy, educational program, or other event that is open to campus, advertise on the InfoStations in the Mountainlair. It's free and offers great exposure opportunity for your chapter
Guidelines for ordering apparel - these guidelines are provided by Trademark Licensing in order to assist you in designing chapter shirts with WVU branding
Product Request Form through Trademark Licensing- If you are ordering any apparel or item that uses University marks or brands, you must submit order specifics through this form
Social Media Tips - tips for your chapter account manager, put together by WVU Social, the University Relations team that oversees WVU's official social media accounts
WVU Website Request - University Relations offers free websites to all student organizations

IFC Constitution, Bylaws & Conduct Procedures
Rush Eligibility Sign-In Sheets - to be used by all IFC chapters during recruitment events. Submit the sign-in sheets after all events to verify potential member eligibility. Eligibility must be verified by the CFVL before bids are offered
FS Central Portal

Panhellenic Association Bylaws
Panhellenic Association Recruitment Rules
COB Grade Request Sheet - Recruitment chairs or COB chairs should use the COB Grade Request Sheet to have potential new members sign in during any recruitment event, coffee date, etc. Chapters must submit the grade request sheet to the OFSL in order to receive PNM eligibility prior to extending bids
Continuous Open Bidding - MRABA - The Membership Recruitment Acceptance Binding Agreement is completed immediately following bid acceptance by a COB potential new member and submitted to the CFVL within 24 hours by the recruitment chair or chapter president
FS Central Portal

Constitution and Bylaws WVU resources and links

Banner Space - Mountainlair banner space is reserved through the Office of Student Engagement & Leadership and must be reserved at least one week in advance. Space is allocated on a first come, first serve basis with a maximum of two weeks per semester, per organization. Banners may be a maximum of five feet wide by five feet long. Banners that are obscene, defamatory, or could incite a breach of peace are prohibited. Hanging and removal of the banners is the responsibility of the sponsoring student organization. Banners not removed on the assigned day will be discarded immediately. To reserve banner space, contact the Office of Student Engagement & Leadership ( 304-293-4397.
Mountainlair Space/Room Request Form
- Reservations and Facility Use Guidelines
- Scheduling a 5K Race on Campus
Classroom (not in Mountainlair)/Brick Area in front of Mountainlair Request Form
- Mountainlair Brick Area Guidelines
Bake Sale Registration- This form includes instructions on registering a bake sale with the Monongalia County Health Department
Special Event & Concessions Form
Tutoring Resources - WVU offers a variety of tutoring and academic assistance options for students. You can find more at the Office of Student Success website.
Carruth Center- WVU's Counseling Center provides service and support for students and their mental hygiene.

Chapter President