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This section contains resources sorted by subject matter and officer title.
Roster Management & ICS Instructions - this document contains links to the Interactive Collegiate Solutions website for roster updates, as well as definitions of membership statuses, and instructions on how to make changes to the chapter roster.
Officer Update Form
- This form serves as an official renewal of recognition for the Office
of Student Engagement and Leadership and updates Office of Fraternity & Sorority Life
contact lists. The Chapter President should complete it following
elections. Please use this officer roster template to submit contact information for your chapter leadership - the form will ask for you to upload a file.
Student Conduct Code - regulations and standards by which all students at West Virginia University abide.
Medical Amnesty Policy - This policy was implemented in Fall 2015, and states "Any student or student organization who, in good faith and in a timely manner, seeks emergency medical assistance for a person who reasonably appears to be experiencing an overdose from alcohol or drugs may not be held responsible for a violation of prohibited alcohol or drug related conduct." For the full policy, visit Section 16 of the Student Conduct Code.
Greek Life Calendar Submission Information - The Greek Life calendar feeds to the main
West Virginia University calendar, the greeklife.wvu.edu site, and is used to
pull events for advertising on Greek Life social media and the Weekly Greek
newsletter for chapter and council officers.
WVU InfoStations Information - If your chapter has a philanthropy, educational program, or other event that is open to campus, advertise on the InfoStations in the Mountainlair. It's free and offers great exposure opportunity for your chapter.
Guidelines for ordering apparel - these guidelines are provided by Trademark Licensing in order to assist you in designing chapter shirts with WVU branding.
Social Media Tips
- tips for your chapter account manager, put together by WVU Social,
the University Relations team that oversees WVU's official social media
WVU Website Request - University Relations offers free websites to all student organizations
National Pan-Hellenic Council, Inc.
- Panhellenic Association Bylaws
- Panhellenic Association Recruitment Rules
COB Grade Request Sheet - Recruitment chairs or COB chairs should use the COB Grade Request Sheet to have potential new members sign in during any recruitment event, coffee date, etc. Chapters must submit the grade request sheet to the OFSL in order to receive PNM eligibility prior to extending bids.
Continuous Open Bidding - MRABA -
The Membership Recruitment Acceptance Binding Agreement is completed
immediately following bid acceptance by a COB potential new member and
submitted to the OFSL within 24 hours by the recruitment chair or chapter president.
Banner Space - Mountainlair banner space is reserved through the Office of Student Engagement & Leadership and must be reserved at least one week in advance. Space is allocated on a first come, first serve basis with a maximum of two weeks per semester, per organization. Banners may be a maximum of six feet wide by six feet long. Banners that are obscene, defamatory, or could incite a breach of peace are prohibited. Hanging and removal of the banners is the responsibility of the sponsoring student organization. Banners not removed on the assigned day will be discarded immediately. To reserve banner space, contact Kim Harrison from the Office of Student Engagement & Leadership (304-293-4397 or email@example.com).
Brick Area Reservations - the area across University Avenue from the Mountainlair may be reserved by registered organizations for outdoor tabling between the hours of 8:30 am and 4:00 pm. To reserve, fill out the linked form.
Mountainlair and Classroom Reservations - to reserve Mountainlair booths/tables, classrooms, and Mountainlair rooms, fill out the linked form.
Mountainlair Reservation Handbook - this covers policies and procedures for any of the Mountainlair facility use, including meeting rooms, tables, booths, and banner space.
Tutoring Resources - WVU offers a variety of tutoring and academic assistance options for students. You can find more at the Office of Student Success website.
Order of Omega
Constitution and Bylaws